July 16, 2024
Virtual Document Safe Storage
Virtual document storage is the process of converting physical files to electronic documents that can be shared and accessed. It can help reduce the amount of space needed to store physical files and improve security by locking down certain portions of a file to certain users.
Online storage systems are especially helpful for businesses that handle large amounts of paper. Paper documents can be difficult to keep track of and secure without a comprehensive security measures and administratively heavy checkout processes and are typically more vulnerable to being stolen or destroyed during a disaster like a fire. Electronic files are easier to monitor and less likely to be lost. They also resist the effects of damage better.
Egnyte Governance Guide
A virtual document is an Documentum object that is composed of components files. Component files can be different formats of files. The logical arrangement of components is determined by the virtual document author. This arrangement may differ from the logical order of files in groups based on folders, like a typical file-folder structure. If the order in which the components of the document changes, the entire virtual document will need to be rearranged.
Although every business can gain by implementing an online document storage system, those that are traditionally paper-based, such as accountants and law firms can find substantial improvements in productivity after implementing one. A secure online document system can safeguard your data and help ensure that your workflows run smoothly, with the right controls.
